welcome To Bea Inspired - the Journal

For Couples

October 27, 2021

How To Set Up The Perfect Wedding Planning Organization System

Is your head swirling trying to keep track of all the details as you plan your wedding? 


With all that goes into planning a wedding, it’s easy to get overwhelmed, lose track of important details, and sacrifice some of your sanity in the process. But it doesn’t have to be that way. By creating an organization system to keep everything in place and on track, you can focus on what really matters – celebrating your love story in the most unforgettable way. 


But how exactly can you create the perfect wedding planning organization system? Here are five tips for setting up a system that works for you:

1. Create a wedding specific email address.

Keep all your wedding related tasks organized in one place so that you never miss an email or a detail!


2. Set aside specific times to focus on planning.

Keep all your wedding related tasks organized in one place so that you never miss an email or a detail!


3. Establish an organization system that keeps everything in one place. 

By choosing an evening or two during the week to block off on your calendar and one morning or afternoon on the weekend, you can stay on top of your planning and organization.

We recommend using Google Drive so that all items are easily accessible from anywhere. Google Drive allows you to keep everything in one place with a folder for contracts, a sheet to track vendor details, and a calendar to track payment reminders and important dates.

There are a variety of tools that can then be used to research and subsequently track and help you develop budgets, your guest list, and a variety of other documents needed to help organize your event. We offer all of these tools and the guidance on how to utilize them through your planning process in the Modern Wedding Planner Phase One and Phase Two Bundle {Get a glimpse into the resource with a Free Module from Phase One for Free Today!}

Regardless of your system, it’s critical that you follow the same approach to document tasks as you complete them and that you ensure that you keep all items up to date and current throughout the planning process.


4. Break your tasks out in relatable phases and by sections.

We have found that by following these six phases in our wedding planning approach, you’re able to make critically time sensitive decisions early in the process and build upon them in a way that encourages your planning to naturally unfold.

As the tasks gradually lead from one to the next, you’re able to more easily focus on working on one task at a time.


5. Identify one truly reliable resource that you can turn to for things like: which tasks to work on and when, how to complete a task, when to have it completed by, and why it is important to complete it then.


By putting these five tips into practice, you can get back to enjoying your wedding planning without spending all your time trying to keep track of the little details.  


Planning a wedding? Overwhelmed by where you should start? Tired of hours spent googling only to fall down wedding planning rabbit hole after wedding planning rabbit hole – looking at you outdated/unhelpful wedding blog. The kind of googling that gets you nowhere closer to what you are looking for? We have the perfect resource for you {and it kicks off with our exact steps to take to get your planning organization setup on and ready to work for you}! Grab your free wedding planning guide today! 


How To Set Up The Perfect Wedding Planning Organization System // Your Sweetest Day Events (relevant hashtags: #weddingplanning #engaged #shesaidyes)

Leave a Reply

Your email address will not be published. Required fields are marked *

keep in touch

YSDE Insiders

Our private Facebook community for engaged couples seeking tangible resources and inspiring content for taking your event planning experience to the next level. Ready to join the fun?

sign me up!

DJco Insiders

For creatives looking for actionable resources, new educational opportunities, and a community to support you in your dreams of up-leveling your business

count me in!

let's do this, friend!

Keep Up With The Daily Happenings @YourSweetestDayEvents